Welcome to the Guild of Nerds website (www.guildofnerds.org).Your privacy is important to us. This policy outlines how we collect, use, and protect your personal information, including details about how cookies are used to serve advertisements.
Who we are
We are the Guild Of Nerds. Our mission is to empower the cosplay community through competitions, masquerades, workshops, livestreams and education blogs on all things Cosplay.
Guild of Nerds is the data controller responsible for processing your personal data.
Guild of Nerds is an unincorporated organisation and it’s committee members/directors are jointly responsible for determining how your personal data is processed and for ensuring compliance with data protection laws.
For any inquiries, you can contact us at:
Email: uk@guildofnerds.org or ireland@guildofnerds.org
What does Guild Of Nerds Do?
We aim to empower the cosplay community by providing workshops, live streams, and educational blogs on topics as diverse as cosplay photography, crafting, and entering cosplay masquerades, with a focus on personal development and building a community. For our members, we also provide training tools for judging cosplay masquerades, panelling at events, and more.
We host Cosplay Masquerades, Competitions and Showcases for events, ensuring the smooth running to give Cosplayers and Audience an enjoyable and safe experience.
Information We Collect
We collect information for various purposes, such as:
- Website Functionality:
- To manage and improve website features and user experience.
- To moderate and display comments or user-submitted content.
- Communication:
- To respond to inquiries, feedback, or requests.
- To send important updates or administrative emails related to our services.
- Analytics and Advertising:
- To monitor site performance and improve content.
- To serve targeted advertisements through Google AdSense and other ad platforms.
Comments and Media
When visitors leave comments, we collect the data in the comments form and other metadata to help with spam detection. Uploaded media may expose embedded metadata, such as location data, to visitors.
Cookies and Advertising
Cookies
Cookies are small files stored on your device to improve your experience on our website. Examples include:
- Login Cookies: Persist for up to two weeks.
- Comment Cookies: Retain details for a year to streamline future commenting.
You can manage cookies through your browser settings.
Google Advertising Cookies
Third-party vendors, including Google, use cookies to serve ads based on your prior visits to this or other websites. Google’s advertising cookies enable personalized ads.
- You can opt out of personalized advertising by visiting Google Ads Settings.
- To opt out of other third-party vendors’ cookies, visit www.aboutads.info.
Other third-party vendors or ad networks may also serve ads on our site. We disclose:
- Vendors and Networks: See their privacy policies for more information.
- Opt-Out Options: Visit respective vendor websites or www.aboutads.info.
Embedded Content and Third-Party Services
Our website may include embedded content (e.g., videos, images) and third-party tools for analytics or spam detection. These platforms may collect your data per their own privacy policies.
Data Retention
- Account Information: Retained while your account is active.
- Comments: Stored indefinitely for functionality unless requested for removal.
Your Rights
You have the right to:
- Access, update, or delete your data.
- Opt-out of certain data processing activities.
- Lodge a complaint with a supervisory authority if your rights are violated.
Contact us at uk@guildofnerds.org or ireland@guildofnerds.org to exercise your rights.
Data Protection
We implement technical and organizational measures to safeguard your information from unauthorized access or misuse.
Updates to This Policy
This privacy policy may be updated periodically. Please check this page for changes.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
Data Retention
We retain your personal data only as long as necessary:
Account Information: Retained as long as your account is active or as needed to provide services.
Comments: Retained indefinitely for site functionality unless you request removal.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You have the right to:
- Access, update, or delete your personal data.
- Withdraw consent for data processing, where applicable.
- Lodge a complaint with a relevant supervisory authority if you believe your data rights have been violated.
To exercise these rights, please contact us at: uk@guildofnerds.org or ireland@guildofnerds.org
Protecting Your Data
We implement technical and organizational measures to safeguard your personal information against unauthorized access, loss, or misuse.
Updates to This Privacy Policy
This policy may be updated from time to time to reflect changes in our practices or legal requirements. Please review it periodically for updates.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.